ESSENTIAL EQUIPMENT FOR LARGE CONFERENCES IN SOUTH AFRICA

Conferences are held throughout the year around South Africa. Making it important as an organiser to have everything prepared. A large part that makes up conferences are conference equipment. It is essential that events or conferences have the right conference equipment, that way their event would be able to run smoothly. Imagine the embarrassment of having your equipment fail on you during the conference. Conference Equipment Rental Solutions can help save you from that kind of embarrassment, through their outstanding conference equipment for hire.

Conferences oftentimes include presenting, talking and interacting; meaning that as a presenter you must have clear visuals for your audience and everyone must be able to hear each other clearly and audibly. This can run smoothly with good-quality speakers, HD visuals and earphones. Below is a list of essential equipment for large conferences in South Africa.

Essential equipment for large conferences in South Africa

Microphones

Microphones are some of the essential equipment for large conferences in South Africa. They use an audio system to transfer audio to the audience or from one speaker to other multiple speakers throughout the conference room. To ensure that participation runs smoothly and audio is clear, hardware casing and various transmission technology is used. With this, the sound is distributed, evenly and publicly to everyone via transmission channels. Microphones help the speaker carry out their voice throughout the conference room so that the audience is able to hear properly.  

Audio Speakers

Audio speakers are essential for large conferences because they measure vocal frequencies and are tuned just right to make the speaker’s voice sound clear and smooth. They connect the microphones to one another, for better communication. The mixers which are set-up for the conference, control all of the microphones and allow audio calibration.

Mixers

Mixers control the levels and quality of audio signals. They help balance the sound. A mixer is also called a soundboard, an audio mixer or a mixing console. A mixer makes it possible to mix different audio signals, it also helps balance the tone and dynamic of sounds.

Amplifiers

Amplifiers, also known as amps, often work hand in hand with mixers. They are essential equipment for large conferences because they regulate the sound signals, by decreasing or increasing the sound of speakers. Volume is important in large conferences and amplifiers enable the speaker to reach the vast majority of the audience. 

Data Projectors

Data Projectors help project computer screens on an interactive whiteboard or projection screen. They are essential equipment for large conferences because they help with PowerPoint presentations, sharing of videos and projecting data which you want to share with your attendees. Projectors also help foster engagement. Presenting your content, where everyone can see what you are talking about, helps your audience stay focused due to the visual aspects of projectors.

Audio headsets

Another set of essential equipment for large conferences are audio headsets. Audio headsets reduce the unnecessary echoes around you, especially during large conferences, exacerbating the quality of sound. It is essential that when you have on your headsets during a conference, that you do not hear the echo of your own voice when you speak, but all this can be avoided with the correct adjusted audio.

Interpretation booths

Interpretation booths are meant to insulate sounds. This enables interpreters to interpret efficiently without any disturbances from outside noises. Interpretation booths are normally used in large conferences which may include international guests and attendees, who often speak different languages. 

Screens

Visual aspects are very important when it comes to large conferences, they enhance audience participation and engagement. It is important that whatever visuals you display on your screens are good quality and in high resolution. 

Internet connection

The internet makes it easy to connect with people around the world and has made it easier for virtual and hybrid conferencing. Both hybrid and virtual conferencing need a good internet connection to work. Virtual for connecting while at home and Hybrid for connecting with those who are not on-site. Internet connection will also be needed to connect the cloud to access important documents needed for the conference. You’ll also need to access your emails and stay connected to your phone once at the conference.  

Power

Conferences often need power, mostly in a form of electricity for them to run smoothly. You are going to need power outlets to power laptops, cord projectors and screens, most conference equipment needs to be plugged in order to use them. This can pose a problem in South Africa, especially with the ongoing problem of load-shedding, which has affected South Africans in a variety of ways. Load-shedding happens when the demand for electricity is higher than the supply that is available, this leads to scheduled power cuts throughout the country to make up for the supply shortage.

Many large conferences in South Africa opt to have their own power source such as a generator to keep their event going. Planning in advance is good when it comes to load-shedding, that way you can book conference venues equipped with generators. This way you won’t be affected by load-shedding.  

Conference Equipment Rental Solution

Conference Equipment Rental Solutions offer world-class equipment for your conferences which would sure leave your guests impressed. We have a dedicated team, with over a decade of experience who will assist you step by step. We will deliver your equipment to you, set it up and make sure that everything works properly. Conference Equipment Rental Solutions also offers an onsite technician to help with any technical difficulties you might face during the conference. We rent out conference equipment such as mixers, displays, laptops, speakers, microphones and even a zoom licence. We are based in Pretoria, Johannesburg, Durban and Cape Town. If you are interested in hiring any of our conference equipment, please contact us on the following number 012 348 3134 | 081 347 6060 or email us at info@conference-equipment.co.za